Garage Services

Fueling your leased vehicle

IU vehicles should be fueled at the Fleet Services self-serve fuel station when in Monroe County. You will be given a PROKEE® to access the fuel station and the touchless automatic car wash at 3000 East Discovery Parkway.

The system also requires a user ID to identify the person fueling. To request a user ID to access the Fleet Services fuel system, send an email request to iufleet@indiana.edu. Include your name, department, and employee id number.

WEX fuel cards are available if you need to purchase fuel outside of Monroe County. WEX cards are assigned to individual vehicles if they are requested by a fiscal officer and there is a demonstrated need to fuel the vehicle outside Monroe County. WEX cards require you to enter odometer information and a driver ID. (The driver ID is different than the user ID needed for the Fleet Services fuel system.)

All fuel charges are captured electronically and billed to departments through the ID billing process in KFS.

Preventive maintenance and repair

All leases include preventive maintenance which meets or exceeds manufacturer recommendations at prescheduled intervals. Since all vehicles are not on the same maintenance schedule, it is important to know your vehicle’s required level of service.

Fleet Services calculates the optimal time to perform inspections and preventive maintenance on vehicles based on information such as mileage, fuel used, and the duration of time since previous maintenance. We notify departments when vehicles are due for service to schedule it.

Leased vehicles at regional campuses

Vehicles leased (or owned) at regional campuses are also monitored and departments are notified when service is due. We bill a monthly charge for each owned vehicle to cover the cost of preventive maintenance and inspections.

If you know that it’s time for scheduled maintenance, contact us to schedule an appointment and coordinate payment.