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Vehicle Rental

Vehicle Rental

Renting a vehicle at IU

Fleet Services provides rental vehicles for your university business-related transportation needs.

Our array of on-site vehicles includes such options as mid-sized cars, electric vehicles, mini buses, and box trucks. If we don’t have what you need, we will do our best to find it from our vendor partners.

Need a vehicle for more than four months?

Contact Amanda Wilson, Fleet Services Manager, at motrpool@iu.edu to discuss lease options.

Who can rent a vehicle?

Current faculty, staff, and temporary employees can rent our vehicles for university business purposes. Approved student organizations may also rent vehicles through a student rental process.

Learn about student vehicle rentals

Information to know before you rent

Prior to reserving a vehicle, have the following information collected and complete the below tasks.

Number of passengers, preferred vehicle type, destination, dates of travel, and a university account number for payment.. You will reserve your vehicle first with these pieces of information.
An approved Motor Vehicle Records Check on file with the Office of Insurance, Loss Control and Claims (INLOCC). All drivers are required to have an MVR check. Not sure what your status is? Contact INLOCC to find out.
An active FleetCommander profile. IU uses Agile FleetCommander to manage reservations and billing for Fleet vehicles. All users are required to have an active profile in the FleetCommander system to reserve or drive a vehicle for themselves and other university travelers with active profiles. Check your profile or create a new profile online (FleetCommander is best viewed in Firefox or Internet Explorer).

The reservation process

The process to rent a vehicle just takes a few steps:

Reserve your vehicle in the FleetCommander system.
A Fleet Services staff member reviews your reservation, checking to make sure it’s complete.
If we have all of the required information from you, we approve the reservation and assign a vehicle.
A confirmation email is sent to the traveler, arranger (if different than the traveler), and the fiscal officer.

Any changes to the reservation can be requested through the FleetCommander system.

Picking up a vehicle

All vehicles are picked up from the Fleet Services office. Rental vehicles can be picked up or dropped off 24 hours a day, seven days a week. We will provide instructions if you need to pick up your vehicle outside our office hours.

When you pick up your vehicle, we will go over information about how to drop off your vehicle and fueling procedures. We will also answer any questions you may have.

Parking is available in the Fleet Services customer lot, and no IU parking permit is needed. Bicycle parking is also available in our customer lot.

How to find us

Fleet Services
3000 E. Discovery Parkway
Bloomington, IN 47408

Phone: 812-855-3300
Fax: 812-855-9352
Hours: Monday–Friday, 7 a.m.–4 p.m.

Returning a vehicle

You can return your vehicle to Fleet Services anytime—24 hours a day, seven days a week.

When returning a vehicle, park in a marked parking space and drop the keys in the box on the north side of the building.

Vehicle condition reports (for mechanical issues, damage, etc.) can be made by email or by using the feedback survey.